Engagement of a BMTS Service

After a booking is confirmed in writing, we appreciate receiving the agenda and board papers (including a copy of previous minutes) at least 48 hours prior to the meeting date. We will arrive at the meeting 15-30 mins prior to commencement time for pre-meeting discussions.

At the meeting, we need to sit at the main table with meeting attendees. We also appreciate being introduced to meeting attendees.

Following the conclusion of the meeting, we will endeavour to return the transcribed minutes within a 72 hour timeframe. This timeframe needs to be negotiable if the meeting is lengthy and detailed notes are required. The BMTS service will ensure the following:

• A personal approach, providing an experienced minute taker, attending on-site, able to record the discussion first hand, not via audio;
• The opportunity to clarify any questions or actions in real time and record instructions and exact requirements;
• A detailed, accurate and expertly summarised record of the meeting;
• A full secretariat service to help Boards prepare for upcoming meetings, if required;
• A thoroughly compiled account including attendees/apologies, minutes, action items, motions, resolutions, and a future draft agenda, if required;
• Thorough checking to ensure no grammatical errors;
• Correcting spelling of names and key terms;
• Accurately explaining abbreviations and acronyms, as required;
• Confidential handling of all information always.

If  you do not have a preferred minute template, one can be provided and can be modified to suit your specific requirements.

BMTS is firmly committed to the notion that your business is strictly your business and we are happy to sign your Confidentiality Agreement prior to the commencement of each meeting.

We firmly believe – what happens in the boardroom, stays in the boardroom.